Governance

Executive Committee

An Executive Management Committee will head the Club's management and administrative structure. It will meet regularly, take decisions, make recommendations, co-ordinate and delegate to sub-committees and plan ahead. It will comprise Club Chairperson, Treasurer, Secretary, and Chairpersons of the key sub-committees. The Club Chairperson will ensure that sub-committee Chairpersons holds necessary meetings. Sub-committees will be empowered i.e. have delegated authority and accountability, plus an annual budget where necessary. A General Committee comprising elected members and representatives from all Club sub-committees and task groups will only meet when necessary to co-ordinate Club Activities.

See Club Structure

Job Descriptions

All key Club Officials will have simple job descriptions, which define everybody's role within a clearly defined structure. Not only is it important for everybody to understand their own role and responsibility, but it is also equally important for them to see how they fit into the whole picture - what everybody else does and where jobs may overlap.

See Job Descriptions - link

Terms of Reference of Sub-Committees

All committees and sub-committees will have Terms of Reference as will any Task Groups which may be set up to deliver projects which have a finite timescale for completion e.g GoPlayRugby player recruitment, Project Excalibur Awards for All application, etc, etc

See Sub Committees Terms of Reference - link

Effective Committee and Sub-Committee meetings

These will be focused with realistic agendas. Detailed information needs to be gathered and preliminary decisions made outside main meetings, so that meetings can be used to debate policy and quickly reach well-informed key decisions. Minutes will be taken and made accessible to the Membership via the notice board in the Clubhouse.

See Club Structure - link