Job Description: Hon. Secretary Main purpose of role:

• Responsible for the day-to-day business of the club

Actual duties involved:

• Manage and ensure action on club correspondence including legal and insurance matters
• Maintain and manage all Club's official records
• Maintain records of all Members and former Members of the Club.

•  Provide such club details as required by the RFU and CB

• Ensure all relevant forms and publications are with the responsible officers and make the system available to members
• Organise AGM, Executive Committee and Management Committee meetings.
• Issue Minutes of Executive Committee meetings within 14 days
• Represent the Club with the Chairman on the CB Committee.
• Record disciplinary matters.
• Attend such meetings and conventions as required by the Executive Committee.
• Organise Annual Dinner
• Maintain RFU Community Rugby website and www.hadleighrufc.com website

Liaison with: All committee members, general public, Club Members, rugby union student liaison officer, Local Authority, other clubs, Rugby Development Officer, Rugby Football Union

The post holder will be responsible to:

The Executive Management committee Meetings to attend •  Executive Management Committee meetings •  Finance & Funding Committee •  Governance & Administration Committee •  Facilities Committee •  Annual General Meeting, if appropriate •  County Annual General Meeting •  RFU forums and meetings, if appropriate

Term of role:

The Secretary will be appointed for one year at a time, with the expectation that the post holder will retain the role for a maximum of 3 years

Benefits

• Reasonable travel expenses to
• Other associated expenses as directed by the treasurer
• Increase in profile within the rugby fraternity and local & national media
• Other benefits as set out by the club

Other information: The post holder should possess good information